Job Description: Administrative Assistant
Responsible for the ministry and functions related to general office work and oversight of administrative and other ministries. Support and serve the pastors of Horizons Church.
Regular Duties:
- Work in the office Mon–Thurs, 9:00 a.m. till 5:00 p.m. and Friday, 9:00 a.m. till Noon
- Attend both Sunday services - typically from 8 a.m. – till 1 p.m.
- Required to attend Leadership and Fit Meetings and Special Events
- Perform general office work; order and maintain supplies for staff and church; church mailings; filing; errands
- Receptionist duties; exercise tact, courtesy and diplomacy in receiving and making calls
- Assist with maintaining and reporting from church database, including church membership, contribution records, etc.
- Responsible for writing, design and/or editing of church content and correspondence, including the weekly bulletin, E-news, PowerPoint’s, etc.
- Coordinate accounts payable
- Manage church and facility calendar and scheduling
- Assist with church website content and maintain online calendar
- Organize and implement care ministry to church members
- Contact point for benevolence calls
- Maintain minutes and notify attendees of church and staff meetings; coordinate meeting refreshments
- Coordinate and finalize the Order of Service with pastors; send out to staff and ministry leaders in a weekly information email that addresses specific needs for the upcoming services, including:
- Facilities Team: communicate priorities, request assistance in sanctuary needs (trash cleanup, staging)
- Media Team: verify media flow
- Usher Team: coordinate any special needs, offering and/or communion changes, handouts to the congregation
- Check facility/stage for any issues
- Communicate any issues to the pastors
- Develop a team of coordinators
- Assist with the coordination of church events:
- Activities (church dinners, picnics, servant evangelism events, etc.)
- Ministry Events (baptisms, child dedications, classes)
- Affiliated events (National Day of Prayer, Stafford County Ministerial Association events)
- Special Services (Easter, Christmas productions, etc.)
Education & Experience:
- Minimum of 2 years working as Administrative Assistant/Secretary
Gifts, Abilities, Skills:
- Expert in MS Office Programs: Word, PowerPoint, Excel
- Computer/Technology proficient
- Database experience
- Web experience
- Able to multi-task and deal with diverse personalities
- Servant’s heart
- People person
- Leadership qualities
- Strong detail and task focus
- Understand team ministry concept
Salary:
Low 30’s
Contact:
Jay Hawpe, Co-Pastor
12 Flatford Road
Stafford, VA 22554
